Author Topic: 2011 Clay Invitation  (Read 3259 times)

andreareed

  • Full Member
  • ***
  • Posts: 101
2011 Clay Invitation
« on: October 26, 2010, 01:18:10 PM »
October 26, 2010


Dear Colleagues:

You are cordially invited to attend the 2011 Henry Clay Debates hosted by the University of Kentucky.  This year’s tournament, our fortieth, will be held on Saturday, Sunday, and Monday, February 5-7, 2011.

NEW for this year:
1.   We will be hosting a Novice division based on interest expressed by the D6 coaches.  Novice teams from other regions are obviously welcome to attend.
2.   We will be going back to eight preliminary debates for the Open division.
3.   The night of Friday, Feb. 4th, we will be hosting an event celebrating the career of Roger Solt, held at the Hilton Downtown Lexington.  There will be a cash bar and a small line up of speakers TBA.  All are invited.  If there are people you know who are currently out of debate that might like to attend, please pass the word along.

Format, Tabulation, and other Administrative stuff

The tournament will employ the 2010-2011 CEDA/NDT National Debate Topic and rounds will follow the 9-3-6 format.  The number of tournament entrants will determine the number of preset debates, but we anticipate posting four preset debates by 9:30 pm Friday evening.  If pairings cannot be released by the posted time, they will not be released until the morning.

We will host EIGHT preliminary rounds in the Open division, and SIX preliminary rounds in the Novice division.

Elimination rounds will begin with double-octofinals for Open, assuming entries at or near historical levels.  Elims for Novice will be determined based on the number of entries.  All elim debates will be flip for sides unless teams have previously met. In keeping with Clay tradition, brackets WILL be broken in all divisions.

We will continue to host the “frosh breakout” for the Open division.  This is for students in their first year of college debate who have previous high school policy debate experience and who participate in the Open division (as opposed to the Novice division, which should be comprised of debaters with no high school policy debate experience).  This elimination bracket will start at the quarterfinal level, depending on the number of eligible teams.

Once again, Gary Larson of Wheaton College has graciously consented to direct the tab room.  He will employ a mutually preferred judging system based on ordinal ranking of judges.

Kentucky teams may compete in the tournament. If so, they are eligible to receive speaker awards and to compete in elimination rounds.  Judge assignments for Kentucky teams will be assigned by the computer and changed only by the option of Gary Larson.  In the event that Kentucky teams clear to elimination rounds, no Kentucky debaters, coaches, etc. will be involved in the selection of judges for debates that Kentucky is involved in.

Hybrid teams are permitted to enter the tournament and will be allowed to clear to elimination rounds. Prior to the tournament, maverick entries are not accepted. Once the tournament begins, maverick debaters may or may not be permitted to continue. The tournament director will evaluate maverick situations on a case-by-case basis.

Judging Expectations

We will require four rounds of judging per team in the Open division and three rounds of judging per team in the Novice division. As a normative guideline, we strongly request that all qualified persons attending the tournament make themselves available for at least some judging, both in the preliminary and the elimination rounds.

In order to deliver the level of judge preference that the community has come to expect, any school that hires or brings a judge that cannot be used for most of their commitment may be asked at registration to “up” the commitment for their more highly preferred judges.  This is the system employed by the Shirley in recent years and it worked fairly well.  

All judging for hire should be arranged through the new system on debateresults.

All judges are obligated through the OCTOFINAL debate on Monday.  And, per convention, all judges are committed to judge one round past the point of their school’s elimination from the tournament.

Judges are required to vote for one and only one team and to make their decision from 2:30 from the posted start time of the debate for prelims, and 2:45 for elims.  This time limit will be strictly enforced by the tournament.

FYI- As we are using the same pref system for both divisions, a judge with a school that only has teams in Open may judge in Novice if that’s where the computer assigns them.  Please be sure to check both pairings before you decide you have the round off.

Hotel Information

The tournament hotel will again be the Hilton Lexington Downtown Hotel.  They have agreed to hold a block of rooms at a special tournament rate of $99.00 per night (plus tax). The block of rooms will be held until January 14, 2011.  After this date, the special group rate cannot be guaranteed.  The Hilton has also graciously extended to our group free wireless internet and free parking (also for vans in a lot one block away). To obtain rooms, call 877-539-1648, and ask for reservations, or 859-231-9000.  Be sure to mention UK Debate in order to obtain the special tournament rate. Cancellations are only refunded if the hotel is notified at least 24 hours in advance from check in.

Other hotels near campus and/or downtown include:

Hyatt Regency Lexington
401 West High Street, Lexington, Kentucky
859-253-1234

Spring Hill Suites
863 South Broadway, Lexington, Kentucky
859-225-1500

Holiday Inn Express Lexington—Downtown/University
1000 Export Street, Lexington, Kentucky
859-389-6800

Fees and Amenities

We will be employing the same fee structure as last year.  Charges will be a flat $60 per person attending the tournament.  We CANNOT accept cash.  Please make checks payable to “UK Debate Tournaments.”

We plan to provide breakfast and lunch on both Saturday and Sunday, with substantially improved food options for both days.  And because Ross is probably watching, coffee will be available for participants all day.  A dining guide will be forthcoming.

Internet and Parking on Campus

UK’s network allows guest access… you just need to log in with your email address when you are prompted to do so after you open a browser window.

There is ample free parking for participants in the lot at the bottom of the hill by the Classroom building, accessible off the Avenue of Champions.  On weekends, you can park in any spot not marked as restricted, handicapped or otherwise (for police, UK communications vehicles, ect).

No Smoking Policy

For the smokers, the UK campus has recently become an entirely smoke-free campus.  Smoking is prohibited directly outside of every campus building.  Smoking areas are located on the sidewalks by the major streets bordering the campus along Limestone (towards the Tolly-ho) and Avenue of Champions (towards the Qdoba/Papa Johns).  Campus security may give you a $15 citation if they catch you smoking in prohibited areas and there is nothing we can do about it if they do.

Tentative Schedule

Friday, February 4th 2011

   6-9 p.m.:  Registration, Hilton Downtown Lexington

        8 p.m.:  Roger Solt retirement reception, exact location TBA on Hilton Second Floor

   9:30 p.m.: Pairings for the (likely) four preset rounds released

Saturday, February 5th, 2011

   8 a.m.:  Round 1 (10:30 a.m. decision time)

   11 a.m.:  Round 2 (1:30 p.m. decision time)

   1:30 p.m.:  Lunch

   2:30 p.m.:  Round 3 (5 p.m. decision time)

   5:30 p.m.:  Round 4 (8 p.m. decision time)

Sunday, February 6th, 2011

   8 a.m.:  Round 5  (10:30 a.m. decision time)

   11:15 a.m.:  Round 6 (1:45 p.m. decision time)

   1:30 p.m.:  Lunch

   2:30 p.m.:  Round 7 (5 p.m. decision time) and Novice semis

   5:45 p.m.:  Round 8 (8:15 p.m. decision time) and Novice finals

Monday, February 7th, 2011

        7 a.m.:  Pairings released on the mezzanine level of  the hotel.  

   8 a.m.:  Doubles in Open (10:45 decision time)

   11:30   Octos in Open, Quarters (or appropriate level) for Frosh Breakout

   All subsequent elimination rounds will follow as soon as possible.

Entry and Contact Information

You should enter the tournament via debateresults.com  

For further information and/or assistance, you may contact:

Andrea Reed:    reed.andrea@uy.edu
Linda Barker:  linda.barker@uky.edu
Debate Office:  859-257-6523

If you have a team eligible for the first year elimination bracket, please send that information to Andrea Reed.  Also, please send us information about any other first year debaters not eligible for this bracket, as they are eligible for first year speaker awards.

Other

All participants debate at the invitation of the University of Kentucky according to its tournament rules and the rules UK holds generally for conduct of guests while on campus.  We abide by all rules and norms of CEDA and the AFA, including but not limited to CEDA's sexual harassment policy.

As a courtesy to all participants, please do not bring contagiously sick debaters, coaches, or judges to the tournament.

The Henry Clay will not overlap the LSAT this year, so no special arrangements will need to be made.

We hope you can join us in Lexington, as we attempt to continue Dr. Patterson’s longstanding tradition of Bluegrass hospitality.

Sincerely,

Andrea Reed
Director of Debate
University of Kentucky
http://ukdebate.wikispaces.com/-Henry+Clay
« Last Edit: October 26, 2010, 01:21:35 PM by andreareed »